Description
The Maryland State Department of Education (MSDE) is seeking a qualified vendor to digitize, scan, index, and securely store licensing records from four regional offices (Anne Arundel, Carroll, Allegany, Harford). The contractor must provide all personnel, equipment, and materials to perform high‑volume document conversion, create searchable PDFs/TIFFs, apply metadata, and ensure compliance with state security, privacy, and accessibility standards. Deliverables include transition‑in/out plans, monthly status reports, a detailed project schedule, security/incident escalation plans, staffing and quality‑assurance plans, and final audit documentation. The contract runs from approximately September 10 2026 to December 30 2026 with a total ceiling of $100,000. Bidders must submit a letter of interest, resume, and completed bid form via eMMA by September 4 2026.
• Scope: Digitize and scan all licensing records at four regional offices.
• Volume: High‑volume (exact pages not specified) requiring on‑site staff and equipment.
• Requirements: Secure handling, 300‑600 ppi scanning, archival formats (TIFF, PDF/A), WCAG 2.1 AA accessibility, encryption, chain‑of‑custody, and post‑scan secure destruction.
• Deliverables: Transition plans, monthly progress reports, project schedule, security plans, staffing plan, QA plan, audit report, transition‑out plan.
• Contract term: ~3 months (Sept 10 – Dec 30 2026).
• Budget ceiling: $100,000.
Attached files
Contact
Jeremy Wilson(Procurement Officer)