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  5. ›Automated Material Handling (AMH) System for The Urbana…

City of Urbana·Illinois

Automated Material Handling (AMH) System for The Urbana Free Library (Illinois Public Library)

Closes 7/10/2026$200k – $1MRequest for Proposal
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Description

The Urbana Free Library is seeking an automated material handling (AMH) system to support a more efficient, streamlined circulation workflow. The system should be able to sort materials by format and destination, be RFID enabled, and have a modular design. The library has recently completed a partial renovation and has a proposed space for the AMH system. The library requires select staff to be trained for daily operations and troubleshooting, and IT staff to be trained for in-house IT tasks and maintenance. The library also requires ongoing support, including break-fix issues, updates, and maintenance. • The system should be able to sort materials by format and destination • The system should be RFID enabled • The system should have a modular design • The system should be able to transport all material types • The system should have multiple sorting confirmations/profiles • The system should work with the library's ILS (Polaris) • The system should have multiple bins/totes • The system should have patron and staff facing inductions • The system should have a hold process and be able to print hold slips • The system should have software features that allow for easy management and monitoring

Attached files

The solicitation documents live at the source — open the bid source above to download them.

Contact

Leon Wilson(IT Manager)

[email protected]

(217) 531-7054

Key dates

Opened
6/15/2026
Questions due
7/6/2026
Closes
7/10/2026

Last updated

Details

Type
Request for Proposal
Industry
Information Technology and Software Development
NAICS
541512
Solicitation №
FY2026-RFP-185

Budget estimate

$200,000 – $1,000,000

The budget for this project can be estimated based on the cost of similar automated material handling systems in libraries. The cost of such systems can range from $200,000 to $1 million or more, depending on the size and complexity of the system. Given that the library has arranged funding to pay for the AMH over five years, it is likely that the total budget will be in the higher end of this range. Factors that may influence the likely payment range include the size of the library, the number of materials to be handled, and the level of complexity of the system.

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