Material Hauling Bid#26-96-12

The City of Ada, Oklahoma is soliciting bids for a material hauling service. The bid proposal, numbered 26-96-12, is due on December 4, 2025, at 9:00 a.m. CST. The service is intended to provide material hauling from quarry locations to designated job sites, with the agreement commencing on January 1, 2026, and ending on June 30, 2026. Key requirements and conditions include: 1. Bidders must provide equipment, labor, and tools necessary to perform the job, maintaining them in accordance with applicable laws and safety standards. 2. The successful bidder must provide documentation for vehicle insurance, liability insurance, and workers' compensation within 10 days of receiving notification of award. 3. The City of Ada reserves the right to request services from other suppliers if the awarded bidder cannot provide the required service. 4. Bidders must complete the bid document in its entirety, with failure to do so resulting in rejection of the bid. The bid proposal includes the following components: 1. Bid notice 2. Bid proposal form 3. Detailed specifications The City of Ada is an equal opportunity employer and will evaluate bids based on a "best buy" basis, considering factors such as life cycle cost. Insurance requirements include: 1. Vehicle insurance 2. Liability insurance with a minimum of $100,000 3. Workers' compensation insurance in accordance with Oklahoma law Bidders are required to submit a non-collusion affidavit and a business relationship affidavit, disclosing any potential conflicts of interest or business relationships with City of Ada officials or employees. The successful bidder will be awarded the contract based on the "best buy" evaluation, and the agreement will be formalized through a purchase order issued by the City of Ada within the offer period. Payment terms include full payment approximately 3 weeks after receipt and acceptance of the goods/services and required documents.