DISC 1229 – CMS Project Assistant 2026

The New York State Office of Children & Family Services (OCFS) announces a Discretionary Opportunity Announcement (DISC) for qualified entities that can provide OCFS a resource to support the administration, operation, and ongoing support of the Contract Management System (CMS), which interfaces with the Statewide Financial System (SFS). This advertisement is public notice that OCFS is seeking to contract with organizations to contract with one organization or individual to provide administrative duties that will require the performance of CMS maintenance and reporting, operational support that will include Help Desk support and troubleshooting user problems, and development support that will include assisting the project team with testing and troubleshooting system upgrades. Please see the Scope of Work section for additional information. This opportunity is authorized under Section 163 of State Finance Law as a Discretionary Purchase. OCFS intends to contract pursuant to its discretionary purchasing authority under State Finance Law Section 163(6), which authorizes purchases without a formal competitive process in certain circumstances. This funding opportunity is limited to purchases up to the Discretionary Buying Threshold from respondent organizations qualified as: NYS certified Minority- and/or Women-owned Business Enterprises (MWBE) NYS certified Service-Disabled Veteran-Owned Businesses (SDVOB) NYS-certified MWBE and SDVOB are qualified pursuant to Article 15-A of State Executive Law and Article 3 of Veterans’ Services Law. Primary respondents that are certified and/or qualify as a MWBE or SDVOB should complete, sign, and submit the Attachment 3 – Affirmation of Business Status provided with this solicitation. Scope of Work All work is anticipated to be completed on site at the OCFS offices located at 52 Washington Street, Rensselaer, NY 12144. Desk space and equipment will be provided. OCFS has the sole discretion to authorize work to be performed remotely. If the contract staff is authorized to work remotely, they must be located within reasonable travel distance (50 miles or 1 hour drive time) of the OCFS office in the event remote work authorization is revoked, in person attendance at a meeting is required, remote connectivity issues and the contractor must come into the office to perform the required duties, or other issues that may arise that require the contractor to be in person. The decision to allow contract staff to telecommute is made at the sole discretion of OCFS, and will be made during the course of the resulting contract. All prospective applicants must be ready, willing, and able to provide in-person services on the contract start date. Funded organizations will perform: OCFS CMS maintenance including, but not limited to, the development, deployment, and maintenance of:• User profiles• Contract documents and budgets• Contractor profiles• Contractor and Contract contacts• Task Schedules• Holds• Security Protocols Administration Operational support including, but not limited to, the following tasks:• Help Desk Support; act as a technical resource to the entire CMS user group; providing exemplary customer service to agency staff and vendors,• Troubleshoot user and system anomalies,• Provide user training; assist internal and external users with contract administration guidance and support,• Systematically and independently prepare correspondence and memorandums for a variety of audiences as needed. Development support including, but not limited to:• Support the Office of Information Technology Services (ITS) CMS project team with the design, testing, and implementation of all upgrades to the CMS system interface.• Prepare and/or review requirements documents; develop test/use cases and oversee User Acceptance Testing (UAT) efforts as necessary.• Act as a liaison between the development team and agency staff communicating test results and assisting with the development of procedural manuals and related technical documentation as needed. Administrative Analyst Role: Perform detailed comparative analyses using diversified contract, accounting and financial report data, as needed. Reporting requirements: Prompt Contracting• Administer interest payments and manage the analysis and evaluation of Prompt Contracting for the Bureau of Contract Management.• Calculate agency-wide interest payments for interest eligible advances/expenditures paid to contractors. OSC Annual Prompt Contracting Law Article XI-B Mandated Report• Responsible for the development and processing of the annual Prompt Contracting Report to the Office of the State Comptroller (OSC). Federal Funding Accountability and Transparency Act [FFATA] Reporting• Responsible for the monthly analysis and dissemination of sub award and compensation reporting data for Federal contracts and grants to the Federal Reporting unit. In addition to the above, the resource will perform any other required tasks in support of the CMS operation and assist OCFS management in responding to senior staff requests and Management Information reports. This position is anticipated to be 40 hours per week for the duration of the contract, but this is not guaranteed. The actual hours worked may be more or less on any given week. OCFS will reimburse the successful contractor on an hourly basis for all hours worked at the rate included in the bidder’s proposal. Eligibility Criteria Interested parties who meet the following criteria are eligible to respond: • Agree to provide the services outlined in the Scope of Work section.• Are eligible to do business in New York State, as evidenced by the NYS DOS listing or other equivalent proof of authorization if not a corporation or LLC.• Be a NYS certified M/WBE and/or SDVOB as evidenced by completing and providing an Attachment 3 – Affirmation of Business Status.• Provide three professional references (in the form of either written references or by providing contact information), one of which must have been received within the past 12 months, using Attachment 4 – References.• A detailed resume must be provided by the applicant for proposed candidates. It must demonstrate the candidate(s) meet(s) these criteria: o Possess a bachelor’s degree in an IT or business-related field or have six years’ experience in an IT or business-related position with documented experience with computer systems and administrative functions. o At least three years’ experience creating, maintaining, and troubleshooting Adobe PDF documents and forms. o At least three years’ experience in Microsoft Excel including use of complex functions and complex spreadsheets. o At least three years’ experience troubleshooting computer systems. o At least two years’ experience in providing end user training on computer software. o At least three years’ experience with New York State contracting process. Please see the solicitation document located on the "Documents" tab for additional information and submission requirements. Business enterprises awarded an identical or substantially similar procurement contract within the past five years: Contract C029729 Innovative Consultant Resources LLC Service-Disabled Veteran-Owned Business (SDVOB) SDVOB Goal: 0.00% Disadvantaged Business Enterprise contracting goals (DBE) DBE Goal: 0.00%