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Department of Buildings and General Services VT·Vermont

BGS Statewide UPS System Preventative Maintenance and Service

Closes 5/29/2026$300k – $600kRequest for Proposal
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Description

The State of Vermont’s Department of Buildings and General Services is seeking a qualified contractor to provide preventive maintenance and repair services for all statewide UPS (Uninterruptible Power Supply) systems. The work includes annual inspections of UPS hardware, battery testing and replacement, electrical measurements, cleaning, filter changes, and reporting. The contractor must respond to emergency calls within four hours, provide 24/7 coverage, and adhere to strict material markup limits and certification requirements. • Perform a full set of electrical and battery inspections at each UPS location once per year (or more as directed). • Provide emergency response (≤ 4 hours) and off‑hour labor as needed; bill on hourly rates. • Supply OEM parts, maintain documentation, and meet worker‑classification, climate‑change, and Ukrainian‑solidarity certifications.

Attached files

Contact

James Meyers(Senior State Purchasing Agent)

[email protected]

(802) 828-2211

Key dates

Opened
4/29/2026
Questions due
5/15/2026
Closes
5/29/2026
Duration
36 months

Last updated

Details

Type
Request for Proposal
Industry
Custodial and Facilities Services
NAICS
238210

Budget estimate

$300,000 – $600,000

The solicitation does not publish a total contract ceiling. Based on typical UPS maintenance contracts (≈ 30‑40 UPS units statewide) with an annual service fee of $5‑8 K per unit plus labor, the 3‑year fixed‑price portion could range from $300,000 to $500,000. Adding optional emergency‑response labor and material mark‑ups could push the total potential revenue to $600,000 at the high end.

AI estimate from the solicitation

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