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  5. ›COPIER EQUIPMENT, SUPPLIES AND MAINTENANCE

Michigan Huron Valley Schools·Michigan

COPIER EQUIPMENT, SUPPLIES AND MAINTENANCE

Closes 4/30/2026$3M – $10MRequest for Qualification
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Description

The Huron Valley Schools, in partnership with the CoPro+ cooperative purchasing program, is seeking qualified vendors to provide single and multi-function copier equipment, supplies, and maintenance. The contract will be for a period of three years with two one-year renewal options. The vendor will be required to provide pricing for the equipment, supplies, and maintenance, as well as a detailed timeline for delivery and installation. The vendor will also be required to provide customer service and support, including a dedicated customer service department and on-site maintenance. The contract will be awarded to the vendor that provides the best value to Huron Valley Schools, taking into consideration the terms and conditions set forth in the RFQu. Some key points to consider include: • The contract will be for a period of three years with two one-year renewal options. • The vendor will be required to provide pricing for the equipment, supplies, and maintenance. • The vendor will be required to provide a detailed timeline for delivery and installation. • The vendor will be required to provide customer service and support, including a dedicated customer service department and on-site maintenance. • The contract will be awarded to the vendor that provides the best value to Huron Valley Schools, taking into consideration the terms and conditions set forth in the RFQu.

Attached files

Contact

[email protected]

Key dates

Opened
4/17/2026
Questions due
3/30/2026
Closes
4/30/2026
Projected award
6/1/2026
Duration
3 years

Last updated

Details

Type
Request for Qualification
Industry
Manufacturing
NAICS
423420
Solicitation №
RFQ-HVS-260000000216-2

Budget estimate

$3,000,000 – $10,000,000

The budget for this opportunity is likely to be substantial, given the scope of the contract and the fact that it will be awarded to multiple vendors. The contract term is three years with two one-year renewal options, which suggests a long-term commitment from the successful vendors. To estimate the budget, let's consider the following factors: 1. The number of schools and entities that will be using the copier equipment and supplies. 2. The average cost of copier equipment and supplies per school or entity. 3. The expected volume of copier equipment and supplies to be purchased or leased over the contract term. Assuming an average cost of $10,000 per school or entity for copier equipment and supplies, and an expected volume of 100 schools or entities, the total budget for the initial three-year contract term could be in the range of $3 million to $5 million. With the two one-year renewal options, the total budget over the potential five-year contract term could be in the range of $5 million to $10 million. Please note that this is a rough estimate and the actual budget could be higher or lower, depending on various factors such as the actual number of schools and entities participating, the types and quantities of copier equipment and supplies purchased or leased, and the pricing structures offered by the successful vendors.

AI estimate from the solicitation

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