Capital Cove Sewage Pump Station Preventative Maintenance (One-Year Contract with One-Year Option for Renewal

The City of Providence, Rhode Island, is issuing a Request for Proposals (RFP) for a one-year contract with two optional one-year renewals for preventative maintenance services at the Capital Cove Sewage Pump Station. Here's a summary of the key points: **Proposal Submission:** * Proposals must be submitted in sealed envelopes with two copies, labeled with the item description and city department. * The bid envelope should be addressed to the Board of Contract and Supply, Department of the City Clerk, City Hall, Room 311, 25 Dorrance Street, Providence, RI 02903. * The deadline for submission is November 3, 2025, at 2:15 PM. **Required Documents:** * Bid Form 1: Bidder's Blank * Bid Form 2: Certification of Bidder * Bid Form 3: Certificate Regarding Public Records * Bid Form 4: Affidavit of City Vendor * Forms from the Minority and Women Business Enterprise Program (if applicable) * Bidder's Proposal/Packet, including pricing information and details related to the services being provided **Evaluation Criteria:** * The Board of Contract and Supply will make the award to the responsible offeror whose proposal is determined to be the most advantageous to the City, considering price and evaluation factors stated in the RFP. **Bid Terms:** * Financial assurances may be required for commodity or construction and service contracts. * Awards will be made within 90 days of bid opening, and all bid prices will be considered firm unless qualified otherwise. * Failure to deliver within the time quoted or failure to meet specifications may result in default. **Pre-Bid Conference:** * A non-mandatory pre-bid conference will be held on October 22, 2025, at 11:00 AM at 4 Park Row W, Providence, RI 02903. * Questions can be submitted via a vendor question submission portal link, and answers will be provided through a publicly issued addendum. **Contact Information:** * Questions related to the process, forms, and submission should be directed to the Purchasing Department at [email protected]. * Questions related to the Minority and Women Business Enterprise Program should be directed to the MBE/WBE Outreach Director, Grace Diaz, at [email protected].