Permanent Vote by Mail Invitation Printing & Mailing Services

This contract calls for the complete production and mailing of a permanent vote‑by‑mail invitation packet for approximately 230,000 registered voters in McHenry County, Illinois. The vendor must print all materials in black ink only, apply voter‑specific data (name, address, ID, barcode) to each form, incorporate security printing, fold, insert, sort for first‑class USPS bulk mailing, and deliver the completed packets to the post office within a defined window. The county will provide a postage estimate at least 15 days before mailing, but postage costs are excluded from the vendor’s all‑inclusive price proposal. The solicitation was a competitive RFP with a single award to Fort Orange Press, and proposals were due July 15, 2022. Evaluation criteria emphasized qualifications, cost, experience, and references. • Scope: Large‑scale printing, personalization, and bulk mailing of 230 k voter invitation packets. • Delivery window: August 10 – September 24 2022; all‑inclusive cost proposal (postage excluded). • Procurement method: Competitive RFP (full and open competition) with a single vendor award. • Requirements: Black‑ink only, security printing, voter‑specific barcoding, first‑class USPS sorting, and submission of a cost proposal valid for 120 days.