VOTE BY MAIL BALLOT PACKAGE FULFILLMENT and POLLING PLACE BALLOT PRINTING SERVICES

This RFP seeks a vendor to print and fulfill Vote‑by‑Mail (VBM) ballot packages and to print polling‑place ballots for McHenry County’s upcoming elections. The scope includes printing ballots on 80‑lb paper, providing all envelope types, applying Intelligent Mail Barcodes, shrink‑wrapping polling‑place ballots in 100‑ballot bundles, labeling cartons by precinct, and delivering a digital archive of mailed packages. The vendor must meet daily production capacities of up to 5,000 VBM packages, handle test‑deck production, and ensure 100 % quality control. No specific budget is disclosed; proposals are due electronically by 9 AM CST on Aug 4 2026, with physical sample packets due by 3 PM CST the same day. • VBM ballot volume ≈ 40 k (plus a 32 k backlog) • Polling‑place ballot volume: 150 k (Nov 2026) and 70 k (Apr 2027) • Required capabilities: commercial printing, secure mailing, IMB generation, shrink‑wrap packaging, digital archiving.