Bedford Hall Chiller Replacement

The Bedford Hall Chiller Replacement project at Longwood University calls for the removal of an existing chiller and the installation of a new water‑cooled centrifugal chiller, including associated piping, valves, electrical work, and automatic temperature‑control systems. The solicitation was issued as an Invitation for Bid (IFB) with a competitive sealed‑bid process, required a 5 % bid bond, and mandated compliance with Virginia SWaM goals and university safety protocols. After a brief pre‑bid conference and two addenda clarifying equipment options (magnetic‑bearing and low‑pressure R‑1233zd(e) chillers), the contract was awarded to a single vendor. The work is to be completed within a six‑month substantial‑completion window, followed by a 30‑day final‑completion period. • Scope: replace one of two chillers, install condenser‑water and chilled‑water piping, valves, electrical connections, and ATC system; no temporary chiller required; roof penetrations allowed under existing warranty. • Procurement: Virginia state‑wide competitive IFB, eVA‑registered bidders, 5 % bid bond, SWaM participation (minimum 5 % small‑business). • Timeline: IFB issued 8/21/2020, bid deadline 9/21/2020, virtual bid opening 9/22/2020, contract period ~6 months from notice to proceed. • Awarded Vendor: Moore’s Electrical & Mechanical Construction, Inc. (Altavista, VA). • Financials: Lowest bid received was $228,000; contract value estimated near that amount.