BOE Printing of Provisional Envelopes

The Cuyahoga County Board of Elections issued an informal Request for Bids (RFB) to produce, print, barcode‑code, and deliver 60,000 provisional ballot envelopes. The envelopes must be 9.5 in × 18.5 in, use 70‑lb white stock, feature a 1‑inch peel‑and‑seal flap, include a specific window size and placement, incorporate a unique 7‑digit barcode on each envelope, and be shrink‑wrapped in packs of 25. Vendors were required to submit electronic PDF proofs and physical barcode samples for approval before production could commence. The final delivery deadline was July 3, 2023, with the artwork zip file to be provided to the selected vendor by June 20, 2023. The contract was awarded after the bid deadline of June 15, 2023, with total award amounts of $34,464 for envelopes, $25,500 for printing, and $100 for delivery, totaling approximately $60,064. • Scope: Manufacture and print 60 k high‑volume ballot envelopes with barcode integration and shrink‑wrap packaging. • Timeline: Bid deadline 6/15/23 → artwork delivery 6/20/23 → proof approvals → final delivery 7/3/23. • Requirements: 70‑lb paper, double‑sided black/yellow ink, specific window and hole placement, 600‑dpi Code 39 barcode (P‑prefix), electronic and physical proof submissions, and compliance with BOE’s terms & conditions.