CSTAC Chiller Replacement – Longwood University

The contract calls for the complete replacement of the central chilled‑water system serving the Communication Studies & Theater Arts Center (CSTAC) at Longwood University. The work includes demolition of the existing water‑cooled chiller and cooling tower, installation of a new chiller, associated mechanical, electrical, and control systems, refrigerant handling, SCBA equipment, signage, alarms, and cooling‑tower passivation. The bid is a lump‑sum, sealed‑bid competition with an additive item for the cooling‑tower replacement. The award was made to Valley Boiler & Mechanical for a fixed price of $948,700, with a contract period of roughly 455 days to substantial completion plus a 30‑day final completion window. The project is subject to Virginia prevailing‑wage rules (if > $250 k) and a state SWaM goal of ≥ 42 % participation, though it is not a set‑aside. • Scope: mechanical‑room chiller removal/installation, control upgrades, refrigerant recovery, cooling‑tower work (additive). • Procurement: full and open competition, sealed‑bid, lump‑sum pricing, single‑vendor award. • Key dates: bid deadline 7/28/2025, award notice 8/22/2025, contract execution required by 8/21/2025.