Mailroom Equipment

This contract is for the purchase and lease of mailroom equipment, including dedicated software, maintenance, and repairs. The contract covers various types of equipment, such as scales, openers, inserters, folders, and envelope addressing systems. The contract also includes the rental of postage meters. The scope of work includes the provision of full service maintenance and repairs for one year after purchase, and the option for additional maintenance and repairs after the initial year. The contract has a term of 3 years, from November 8, 2018, to November 30, 2021. Some key points to note are: • The contract covers all using agencies for the purchase and lease of mailroom equipment. • The contract includes dedicated software for the operation of machines. • The contract excludes paper stock, envelopes, forms of any type, and additional software not required for the operational function of the machine. • Suppliers are not authorized to create a prepaid postage program unless it is approved by the Bureau of Publications. • Commonwealth agencies are required to provide the vendor with the Mailroom Equipment Software Licensing Agreement whenever software is being procured. • The contract has a total of 6 awarded contractors, each with their own contact information and pricing.