On-Call Mailing Services

This contract establishes a three‑year, on‑call mailing services agreement for Sedgwick County’s Treasurer, Appraiser, Clerk, and Election offices, with two optional one‑year renewals. The vendor must handle high‑volume printing, sorting, presorting (CASS), addressing, insertion, and mailing of both paper and electronic communications, meeting a 48‑hour pick‑up requirement and providing after‑hours support at no extra charge. Pricing is based on per‑page and per‑insert rates, with separate postage invoicing, and the county’s 2022 mailing spend was approximately $491 k, indicating a sizable ongoing workload. • Scope includes recurring tax statements, valuation notices, revenue‑neutral notices, and election flyers/card mailings (up to 330 k pieces). • Vendor must support electronic opt‑in, email verification, and fallback to paper mailings, as well as provide data‑hosting for email lists. • Evaluation considered price, experience, capacity, understanding, and turnaround, with the award going to Mail Services LLC dba Mail Communications Group.