RFP C‑25035 – Student Travel Agent Services

This contract is an open‑door “as‑needed” travel‑services agreement for the Columbia Public School District, allowing any responding travel agency to provide airline, hotel, rental‑car, and ancillary services for student groups. The district does not guarantee volume; each trip is awarded case‑by‑case based on minimum traveler thresholds. Four vendors were listed with their per‑person fee schedules, ranging from $5 for domestic airfare to 15 % of hotel cost and $75 per person for optional services. Because the agreement is non‑exclusive and lacks a total contract ceiling, the district pays vendors on a transaction‑by‑transaction basis. Key points: • Scope covers domestic and international student travel (air, hotel, ground transport, insurance, etc.). • Fee structure is per‑person/group rates; no overall budget is disclosed. • All responsive vendors are awarded, creating a multiple‑award, on‑call arrangement.