Description
The County of Cuyahoga issued an informal request for bids (IRFB) to provide a hybrid (in‑person and virtual) Aging and Disability Summit on September 23 2022. The scope includes full event management, virtual platform delivery, content creation, live‑streaming, breakout‑room facilitation, ADA‑compliant services, post‑event analytics, on‑site audio‑visual support, catering, and parking. The solicitation called for a fixed‑price proposal not exceeding $20,000. The bid period opened on May 12 2022 and closed on May 19 2022, after which the contract was awarded. The County expects the vendor to own all recorded media and to provide support for at least 30 days post‑event.
• Hybrid conference platform with interactive tools (chat, polling, Q&A, networking) and recording in MP4 format.
• In‑person venue requirements: main room (250 seats), breakout rooms, registration and vendor display areas, AV equipment, catering (breakfast & lunch) and free handicap‑accessible parking.
• Mandatory insurance coverage (workers’ comp, $1M‑$2M limits, sexual abuse coverage, A‑VII rating) and compliance with ADA accessibility standards.