Description
The Department of Land and Natural Resources is seeking a vendor to provide lease file scanning and digitizing services. The scope of work includes scanning paper lease documents to digital files, creating a standard PDF/A format, and providing fully text-searchable documents with an embedded OCR layer. The vendor will be required to remove fasteners, staples, and bindings, and return the documents in their original condition. The project will involve scanning approximately 200 leases, with an estimated 70,000 standard pages and a smaller quantity of oversized pages. The vendor will be required to provide pricing per page and type, and to maintain chain-of-custody, safe handling, and secure handling of documents during transport and while in possession.
Key points to consider:
• Scanning paper lease documents to digital files
• Creating a standard PDF/A format
• Providing fully text-searchable documents with an embedded OCR layer
• Removing fasteners, staples, and bindings, and returning documents in their original condition
• Scanning approximately 200 leases, with an estimated 70,000 standard pages and a smaller quantity of oversized pages
• Providing pricing per page and type
• Maintaining chain-of-custody, safe handling, and secure handling of documents during transport and while in possession