Overhead Door and Gate Maintenance

The City of Philadelphia seeks a qualified contractor to provide comprehensive maintenance, inspection, repair, emergency response, and replacement services for overhead doors and gates across numerous city facilities. The contract is structured as a requirements (open‑market) contract with an initial 12‑month term and up to four one‑year renewal options. Labor is billed by hour for regular, overtime, and weekend/holiday work, and the vendor must supply parts at a disclosed discount off manufacturers’ list prices. The award will consider compliance with local‑business preferences, small‑business participation goals, and required certifications, with all quotes submitted electronically via PHLContracts by the bid opening time. • Scope includes routine inspection, preventive maintenance, 24/7 emergency repairs, and full replacement of doors/gates that are beyond repair. • Required labor rates: 1,825 regular‑time hours, 270 overtime hours, 170 weekend/holiday hours (all quoted per hour). • Parts budget estimates: $435,000 for doors and $102,000 for gates; vendor must submit a price list and maintain discounts for the contract term. • Mandatory certifications: Annual Bid Security enrollment ($100), Bid Processing Fee ($25), Consent & Authorization Agreement, and compliance with local‑preference (LBE) and SBE participation goals. • Awards will be based on lowest responsive and responsible bid, with a 10 % or 5 % local‑business preference applied depending on contract value.