CCPS RFI 26-12 Cloud-Based Board Management Software

The Cecil County Public Schools is seeking information from qualified vendors for cloud-based board management software. The goal is to explore potential solutions and vendor capabilities for managing board operations, including agendas, meeting logistics, policies, and regulations. The software must have features such as agenda creation, document management, approval trees, and digital voting capabilities. The school district is looking for a solution that can provide a comprehensive and secure platform for board management. Some key features required include: • Agenda Creation • Customizable templates for different meeting types • Document Management for Document storage for Board packages supporting various file types • Configurable approval trees/workflows for agenda items and documents • Ability for non-administrators to submit agenda items into the workflow • Ability for board members to annotate documents digitally • Meeting Control Panel functionality to manage the meeting flow • In-meeting digital voting capabilities • Template-based minutes generator with built-in editing • Customizable public portal/website integration • Role-Based Access Control (RBAC) to restrict information access • Mandatory HTTPS and data encryption • Single Sign-On (SSO) and multi-factor authentication (MFA) • A searchable Resource/Policy Library for storing and managing organizational policies, procedures, and historical documents