Description
The Liberty Public School District #53 is seeking a vendor to provide a comprehensive Visitor Management System (VMS) and a Digital Hall Pass System (DHPS) for its secondary campuses. The solution must include hardware kiosks, thermal badge printers, ID scanning, cloud‑based dashboards, and full integration with the district’s Student Information System (PowerSchool) and Google Single‑Sign‑On. The district prefers a single vendor to supply both systems, though separate proposals are acceptable. The contract will be fixed‑price, with a net‑30 payment schedule and a possibility of annual renewals.
• Core VMS functions: real‑time screening against sex‑offender registries, badge printing, volunteer‑hour tracking, and offline sign‑in capability.
• DHPS functions: student‑initiated pass requests via multiple device types, teacher approval workflow, encounter‑prevention controls, emergency “global override,” and detailed TOOC reporting.
• Required integration: SIS (PowerSchool) data sync, Google SSO, and secure data handling (AES‑256 encryption, FERPA/SOPPA compliance).
• Deliverables: hardware (kiosks, printers, scanners), cloud software, implementation plan (60‑day rollout), training, and ongoing support.
• Evaluation criteria: UI/UX, safety features, integration capability, price & scalability, and K‑12 references (each scored up to 15 points).