RFQ: Utility Coordination Services

The City of Casa Grande is requesting Statements of Qualifications (SOQs) from qualified consultants to provide Utility Coordination Services to assist City Staff with utility coordination efforts related to Capital Improvement Program (CIP) projects and other Public Works initiatives. The selected Consultant will provide technical expertise and coordination support to help streamline project delivery, minimize conflicts within the public right-of-way, and ensure that all utility-related activities are completed efficiently and in alignment with City policies and Public Works objectives. Key responsibilities include coordinating with utility companies, identifying and resolving utility conflicts, facilitating utility relocations, and ensuring compliance with City standards and right-of-way requirements. Some of the key tasks involved in the scope of work include: • Coordinating with utility companies for CIP and Public Works projects • Identifying existing and potential utility conflicts during project planning and design phases • Facilitating and tracking utility relocations to support project schedules and construction timelines • Reviewing construction plans, improvement plans, and development plans for utility impacts and conflicts • Acting as the primary liaison between the City, utility providers, consultants, and contractors • Scheduling, leading, and documenting utility coordination meetings • Assisting with right-of-way (ROW) coordination, including permits, easements, and access requirements • Ensuring compliance with City standards, specifications, and policies related to utilities and work within the ROW • Coordinating with internal City departments to align utility work with project goals and timelines • Maintaining accurate records of utility coordination efforts, including correspondence, agreements, and relocation statuses • Supporting preparation of agreements related to utility relocations, including cost estimates and reimbursement coordination (if applicable) • Providing input during project design reviews to minimize utility conflicts and improve constructability • Assisting with resolving utility-related issues during construction phases • Tracking and reporting progress of utility coordination activities for multiple projects simultaneously The City of Casa Grande reserves the right to waive any informalities or irregularities in this Statement of Qualifications solicitation or to reject any or all responses.