W-2 Printing & Mailing Service

The City of Austin is seeking a contractor to provide annual printing and mailing of approximately 12,000 W-2 forms. The contractor will be responsible for secure data processing, document production, and mailing in compliance with IRS requirements and applicable federal deadlines. The scope of work includes printing W-2 forms, mailing services, and data security and confidentiality. The contractor must also provide reprint services, process returned mail, and ensure confidentiality of sensitive employee information. Key responsibilities include: • Secure file receipt and review • Printing W-2 forms in compliance with IRS specifications • Mailing services via USPS First Class Mail • Data security and confidentiality • Reprint services and returned mail processing The City prefers invoices to be emailed to [email protected], and the contractor must designate key personnel for the engagement.