Invitation for Bids for Event Venue

Integral Care is seeking bids for an event venue to host its next staff development conference. The conference is scheduled to take place on May 12-13, 2026, in Austin, Texas, and is expected to have approximately 1000 staff attendees. The selected venue must be ADA-compliant and provide dedicated event management, onsite support, ballroom space, meeting rooms, parking, and other amenities. Bidders must submit a detailed cost breakdown, description of services, and references. The contract is expected to commence on January 3, 2026, and the successful bidder must comply with all applicable laws, regulations, and Integral Care's policies and procedures. Key considerations for the bid evaluation include overall cost, description of services, bidder's experience and references, and ability to accommodate the stated event date. • The event venue must be ADA-compliant • The venue must provide dedicated event management and onsite support • The venue must have ballroom space for plenary sessions and lunch • The venue must have meeting rooms for breakout sessions • The venue must have parking capacity for attendees • The venue must be able to accommodate the stated event date