Preventative Maintenance and Repairs for Data Centers

The Metropolitan Nashville Public Schools (MNPS) is seeking a qualified contractor to provide preventive maintenance and repair services for its data‑center generator and transfer‑switch equipment. The work includes semi‑annual inspections, oil‑and‑filter changes, annual ATS maintenance, load‑bank testing (quoted separately), and provision of standard, after‑hours, and emergency labor rates. The contract will be multi‑year, with firm‑price rates for the first year and optional escalation in years 2‑5. The contractor must hold the necessary certifications for Kohler and Caterpillar generators and ASCO ATS units, maintain required insurance, and be able to respond to service calls outside normal business hours. • Semi‑annual preventive inspections of Kohler and Caterpillar generators (oil, coolant, filters, diagnostics). • Annual maintenance of ASCO automatic transfer switches. • Load‑bank testing capability (quoted on an ad‑hoc basis). • Fixed labor rates for standard, after‑hours, and emergency service, with a 48‑hour advance notice for scheduled visits. • Required documentation: inspection reports, shipping documentation for parts, and record retention for at least one year.