Description
The Veterans Health Administration (VHA) is seeking a small‑business firm to provide full‑service maintenance and repair support for its UPS/UPM systems at two Kansas facilities (Topeka and Fort Riley). The contract will cover semi‑annual preventive maintenance of UPS units and battery cabinets, quarterly battery health checks, corrective and unscheduled repairs (including limited labor and parts allowances), and 24/7 emergency response with defined response times. Work must be performed by qualified electricians with OSHA 10/30 certifications, lead‑exposure training, and the ability to handle heavy battery cabinets (≈ 4,700 lb) especially at Fort Riley where no loading dock exists. The award will be a firm‑fixed‑price base year with up to four one‑year option extensions, totaling a possible contract term of five years and six months.
• Scope: UPS preventive maintenance (2 jobs/yr), battery‑cabinet PM (2 jobs/yr), quarterly battery inspections (4 jobs/yr), corrective/unscheduled repairs (100 hr normal + 16 hr after‑hours labor allowances) and a $15 k annual parts allowance.
• Technical requirements: Service Liebert (N‑Power, EXM) and Staco Energy (FLE‑series) UPS systems ≥ 100 kVA; technicians must hold valid electrical licenses, ≥ 3 years UPS experience, OSHA 10 (technicians) and OSHA 30 (supervisor), and lead‑exposure training.
• Site constraints: Topeka has dock and elevator access; Fort Riley lacks a dock, requiring stair‑capable material handling for heavy battery cabinets.
• Contract terms: Base year 9/25/2026‑9/24/2027 with up to four optional one‑year extensions; award on an “all‑or‑nothing” basis; small‑business set‑aside (total).