Forensic Equipment and Supplies Three Year Contract with Two One-Year Renewal Options

The City of Providence, Rhode Island, is issuing a Request for Proposals (RFP) for a three-year contract with two one-year renewal options for Forensic Equipment and Supplies. The procurement is being managed by the Providence Police Department. Here are the key points: 1. **Submission Details**: Bids must be submitted by 2:15 PM on April 20, 2026, to the Department of the City Clerk, City Hall. Bidders must submit two copies of their bid in sealed envelopes labeled with the item description and company name. 2. **Pre-Submission Conference**: There is no pre-bid conference scheduled for this item. 3. **Questions and Contacts**: - Questions about the process and forms should be directed to the Purchasing Department via their submission portal. - Questions about the Minority and Women’s Business Enterprise Program should be directed to Grace Diaz, MBE/WBE Outreach Director. - Questions about the specifications should be directed to Eric Greene, Sergeant, at the Providence Police Department. 4. **Deadline for Questions**: Questions are due by 4 PM on April 10, 2026. 5. **Bid Package Checklist**: The bid package must include specific forms in a particular order, including a Bidder's Blank, Certification of Bidder, Certificate Regarding Public Records, Affidavit of City Vendor, and forms from the Minority and Women Business Enterprise Program, if applicable. 6. **Notice to Vendors**: The award will be made to the lowest qualified and responsible bidder. The City reserves the right to reject any and all bids. 7. **Bid Terms**: - Financial assurances are not required for this bid. - Awards will be made within 90 days of the bid opening, and all bid prices are considered firm. - Failure to deliver within the quoted time or meet specifications may result in default. 8. **Requirements and Conditions**: - Bidders must certify that they do not unlawfully discriminate in their business and hiring practices. - The contractor will not be permitted to assign or underlet the contract without the City's written consent. - A certificate of insurance will normally be required of the successful vendor. The City of Providence aims to ensure a fair and transparent bidding process, and all bidders must adhere to the specified instructions and deadlines to be considered.