Notice of Intent to Sole Source for Technical Support Services for RAM Data Systems, Inc. (RDS)

The Port Authority of New York and New Jersey (PANYNJ) intends to establish a sole source contract with RAM Data Systems, Inc., located in Murrysville, PA to provide the following: SCOPE: RAM Data Systems, Inc. (RDS) will provide the necessary software development, upgrade, and technical support services to upgrade and enhance the existing Property and Project Contract Management Database (P2CMS) used by the Port Authority’s Office Space & Property Management (OSPM). The scope of work includes: Database Optimization: Normalizing database tables, views, stored procedures, and triggers to improve performance, consistency, and maintainability. Application Enhancement: Updating all form controls, modernizing and standardizing the look and feel of forms, and enhancing report layouts, label controls, and embedded command file switchboards. User Interface & Experience: Enhancing the user experience through improved design standards, navigation efficiency, and consistency in database coding. System Upgrade: Upgrading the existing R:BASE platform to R:BASE 11, including all supporting components, to improve speed, stability, and compatibility with current Port Authority systems. Integration & Portability: Integrating the upgraded system with current Port Authority infrastructure, including Windows Server and SharePoint, and ensuring forms and modules are optimized for long-term scalability. Cloud Migration: Migrating the P2CMS environment to a secure cloud-based platform to improve accessibility, response times, and data security while ensuring compliance with Port Authority IT standards. Data Migration & Training: Configuring, migrating legacy data, updating interfaces, and conducting user training to ensure a seamless transition from the current database to the enhanced platform. Ongoing Support: Providing continued maintenance and technical support to ensure uninterrupted system performance. BRIEF DESCRIPTION: RAM Data Systems, Inc. (RDS) is the developer and provider of the R:BASE database platform and the current vendor capable of performing upgrades, enhancements, and technical support for the Port Authority’s customized P2CMS application. Since 1998, P2CMS has been built, maintained, and modified exclusively by RDS using proprietary R:BASE architecture and coding that is not supported or replicated by any other vendor. Given the system’s unique design, extensive customizations, and deep integration with OSPM’s contract, project, and property management workflows, no other firm possesses the technical expertise, proprietary access, or source-code knowledge required to upgrade the database to R:BASE 11, migrate it to the cloud, or maintain its long-term functionality. Firms who believe they can compete for this requirement are required to submit an email with a brief statement of their intent to compete. The statement and any other questions regarding this sole source should be directed to Nancy Cruz – [email protected] by December 12th, 2025. The Port Authority does not guarantee that firms responding to this notice will be rendered a request to tender an offer for this procurement. In addition, the Port Authority does not guarantee that any solicitation will occur for this procurement, but reserves the right to solicit proposals. Firms who have not done business with the Port Authority should register as a vendor at https://www.panynjprocure.com. Also, visit our website to view advertised bids at http://www.panynj.gov/business-opportunities/bid-proposal-advertisements.html. Business enterprises awarded an identical or substantially similar procurement contract within the past five years: None