Description
The State of Maryland’s Department of Housing & Community Development is seeking a Small Business Reserve‑qualified Master Contractor to renew existing Xerox DocuShare software licenses and provide associated manufacturer‑supported maintenance for a one‑year term. The solicitation is limited to vendors who hold an active COTS 2012 Master Contract and are authorized resellers of Xerox products. No installation, training, migration, or professional services are included; only the renewal of core, read‑only, and advanced client‑access licenses is required. Vendors must submit a fixed‑price proposal through the eMMA e‑procurement system by 12:00 PM ET on 15 Oct 2026, with questions due by 12:00 PM ET on 8 Oct 2026.
• License renewal quantities: 75 Core DocuShare licenses, 25 Read‑Only licenses, 25 “CPX 10‑Pack” advanced client‑access licenses.
• Contract term for maintenance and support: 30 Oct 2026 – 30 Oct 2027 (1 year).
• Mandatory Small Business Reserve eligibility; vendor must be a certified small‑business and hold the COTS 2012 Master Contract.
• Pricing must remain valid for 90 days post‑submission and include MSRP screenshots.
• Invoicing requirements detailed; invoices to be sent to [email protected].
• Evaluation criteria focus on compliance, reseller authorization, service responsiveness, and price.