Description
The Madison Metropolitan Sewerage District (MMSD) is soliciting a qualified consulting firm to create a comprehensive, actionable AI Use and Governance Policy covering both Generative AI (e.g., large language models for administrative tasks) and Operational AI (e.g., machine‑learning tools embedded in wastewater treatment and infrastructure analytics). The consultant will conduct a discovery audit, stakeholder interviews, and benchmarking; develop a risk‑tiering framework aligned with NIST AI RMF; define data‑sovereignty, security, and public‑records compliance measures; and design an internal oversight model with monitoring tools and employee training. The engagement spans six months and culminates in a policy document, public transparency statement, records‑retention guide, vendor‑risk checklist, incident‑response framework, monitoring/reporting framework, and staff training materials. Evaluation will be based on public‑sector AI expertise, methodology depth, schedule feasibility, and cost‑effectiveness.
• 4‑phase deliverable schedule (Discovery, Governance Framework, Privacy/Security, Operations)
• Required deliverables: policy, transparency statement, records guide, vendor checklist, incident response plan, monitoring framework, training curriculum
• Six‑month timeline, with proposals due 10/16/2026 and award expected 12/17/2026
• Mandatory public‑record filing; all proposals become public record
• Evaluation criteria total 100 points (expertise, methodology, schedule, pricing)
• Contract will be “not‑to‑exceed” with standard insurance requirements