Description
The New York City Housing Authority (“NYCHA”), Supply Management and Procurement Department (“SMPD”), on behalf of the Healthy Homes Unit, Office of Mold Assessment and Remediation (“OMAR”), through this Solicitation, seeks bids from qualified vendors to provide NYCHA with services as referenced above.
Scope of Work: The contractor should be familiar with Greenheck and PennBarry roof fan manufacturing, or and equivalent roof fan manufacturer approved by NYCHA. Additionally, familiarity with Greenheck, ALDES, EFLOW, Price set of fire, volume damper, and grilles, or an equivalent manufacturer approved by NYCHA for fire, volume dampers and grilles, is essential. Vendor shall make best effort to match the roof fan manufacturer parts with the same manufacturing company (i.e., Greenheck with Greenheck and PennBarry with PennBarry) unless the fan is being replaced in its entirety. The work to be done under this Contract consists of repairing and replacing roof fans, replacing fire and volume dampers and vent cleaning, and proving all necessary personnel and labor, as more fully described in these Contract Specifications, which shall include, but not limited to: 1) Initial development site visits to establish individual development scopes of work. 2) Troubleshooting to determine repairs required for fan and verify power at each fan curb. 3) Replace fan parts such as motor, fan wheel, etc. 4) Using Borescope to identify the duck blockages or air drop. 5) Identify type of blockage material (wood, sheetrock, concrete, ect.) cause the blockage and estimate time for blockage clearance. 6) Vertical duct cleaning and clear blockage if there is any blockage or drop of CFM found. 7) Utilities fans maintenance. 8) Seal the top of riser to prevent air leakage into the riser. 9) Clean the existing backdraft damper, lubricate it, and ensure fully functional.
Contract Term: 3 years from the award date on NYCHA’s Purchase Order. NYCHA, in its sole discretion, shall have the option to extend the Term of this Contract for up to 2 one-year extension.
Bid Security: 100% of the Contract Minimum.
Payment & Performance Bonds: 100% of the Contract Minimum.
NEW 2025 NYS Public Works Registration Certificate: Required for all Contractors and Subcontractors on Contracts involving Davis Bacon Prevailing Wage Rates. NYS Labor Law Article 8, Section 220-i. Visit https://dol.ny.gov/contractor-and-subcontractor-landing.
Project Labor Agreement (PLA): This solicitation shall be subject to the New York City Housing Authority's Project Labor Agreement. In addition, bidders are required to include a completed Sealed Subcontractor List within their bid at time of RFQ closure. In addition, a completed Letter of Assent for the Prime vendor and each Subcontractor identified on the Seal Subcontractor List must be included within the bidders bid prior to RFQ closure
This bid series/RFQ was publicly advertised in The City Record and New York State Contract Reporter.NYCHA is accepting only electronic bids submitted online via iSupplier. Paper bids will not be acknowledged or considered. Please contact NYCHA Procurement at [email protected] for assistance with online bidding. Trade-related questions should be sent on iSupplier via online discussions. Vendors new to NYCHA should please take a moment to watch the 18-minute video tutorial which provides a succinct overview iSupplier and PASSPort registration. Please visit NYCHA at nyc.gov/assets/nycha/Media/video/NYCHA-iSupplier-Tutorial.mp4 and https://www.nyc.gov/site/nycha/business/procurement-opportunities.page.
Section 3 REO & OEO Plans and the M/WBE Utilization Plan & Waiver. Please be advised that the Section 3 REO & OEO Plans and the M/WBE Utilization Plan & Waiver and other related documentation must be uploaded via eComply, https://nycha.ecomply.us/. Do not include Section 3 or M/WBE documentation within your bid submission via iSupplier. For assistance with eComply log-in, please contact eComply Tech support at [email protected]. For assistance with M/WBE Utilization Plan and Section 3 REO/OEO Plan submission in eComply, please contact NYCHA’s SMP Vendor Diversity team at [email protected].
Pre-Bid Conference: 11/13/2025 at 11 a.m.
To attend the Pre-Bid Conference either:
Access the teams meeting via the following link:
Option 1:
https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZDJmY2I1YTAtNDRhMy00ZGYyLWIzNmYtOGQyMDliODZiMmYx%40thread.v2/0?context=%7b%22Tid%22%3a%22709ab558-a73c-4f8f-98ad-20bb096cd0f8%22%2c%22Oid%22%3a%22f839bddb-e585-4eba-b3c9-48df3ecc4d0e%22%7d
Meeting ID: 277 428 379 798 2 Passcode: iS9oi6Qw
-or -
Option 2: Call-in Audio, Dial-in by phone
+1 646-838-1534,, 322483045# United States, New York City Phone conference ID: 322 483 045#
RFQ Question Submission Deadline: 11/21/2025 at 2:00 p.m.
Only questions regarding this RFQ submitted to [email protected] (include RFQ number in subject field) prior to Question Deadline will be accepted.
Question & Answer Release Date: 12/04/2025
Only electronic bids submitted online via iSupplier will be accepted. For assistance regarding iSupplier please email NYCHA Procurement at [email protected]. Please note if NYCHA receives no responses to this RFQ, the bid submission deadline shall be automatically extended for seven (7) days. This does not limit NYCHA’s right to extend the bid deadline for any other reason. Current Prevailing Wage Links are posted on iSupplier under the Quick Links Section of Sourcing Supplier. The vendors are responsible for remaining informed of all updates to the Prevailing Wage Schedule.
Interested vendors are invited to obtain a copy of the opportunity at NYCHA’s website by going to http://www.nyc.gov/nychabusiness. On the left side, click on “iSupplier Vendor Registration/Login” link. (1) If you have an iSupplier account, then click on the “Login for registered vendors” link and sign into your iSupplier account. (2) If you do not have an iSupplier account you can Request an account by clicking on “New suppliers register in iSupplier” to apply for log-in credentials. Once you have accessed your iSupplier account, log into your account, then choose under the Oracle Financials home page, the menu option “Sourcing Supplier,” then choose “Sourcing,” then choose “Sourcing Homepage;” and conduct a search in the “Search Open Negotiations” field for the specific RFQ Number. We are only accepting electronic bids submitted online via iSupplier. Paper bids will not be accepted or considered. Please contact NYCHA Procurement at [email protected] for assistance. Currently Prevailing Wage links are posted on iSupplier under the Quick Links Section. Vendors are responsible for being informed of any updates to the applicable Prevailing Wage Schedule.
Business enterprises awarded an identical or substantially similar procurement contract within the past five years:
None
Minority / Women Business Enterprise contracting goals (MWBE)
MBE Goal: 15.00%
WBE Goal: 15.00%
Attached files
The solicitation documents live at the source — open the bid source above to download them.