Portable Restroom Rental Services - RFP

The City of Conway, South Carolina, is soliciting proposals from qualified vendors to provide portable restroom rental, servicing, and removal services for the City's seasonal activities. The selected contractor will be responsible for delivering, servicing, and removing portable restroom units at designated locations. Key Requirements: 1. **Proposal Submission**: Proposals must be submitted electronically through Bidnetdirect.com by July 28, 2026, at 2:00 p.m. local time. 2. **Services**: The contractor must provide all labor, equipment, transportation, supplies, servicing, and supervision necessary to perform the services. 3. **Portable Restroom Units**: The contractor must provide standard, ADA-compliant, and handwashing stations (if requested) units, as well as optional premium/VIP restroom trailers. 4. **Servicing Requirements**: The contractor must service and restock units regularly, with a record of service displayed on each unit. 5. **Delivery and Removal**: Units must be delivered by September 21, 2026, and removed by November 2, 2026, unless otherwise directed by the City. 6. **Insurance**: The contractor must provide proof of workers' compensation, auto liability, and general liability insurance, with minimum limits of liability. 7. **Licensing**: The contractor must be properly licensed to conduct business in the State of South Carolina and comply with all applicable state and local laws. Evaluation Criteria: 1. The City reserves the right to reject any or all proposals and to waive technicalities and informalities. 2. The City will evaluate proposals based on factors such as price, experience, and qualifications. 3. The City may conduct interviews or request additional information from proposers. Contract Award: 1. The City may award one or multiple contracts, depending on what is determined to be most advantageous. 2. The contract will be awarded to the proposer who best meets the City's needs and requirements. 3. The contract will include all terms and conditions outlined in the RFP, including pricing, servicing requirements, and insurance requirements. Grievance Procedure: 1. Any prospective bidder, proposer, respondent, or contractor who is aggrieved in connection with this solicitation or award of this contract may protest to the City Administrator. 2. The protest must be submitted in writing within 14 days after the acceptance of the bid. 3. The City Administrator will attempt to resolve the issue, and if not resolved, a decision will be issued in writing within 10 days.