Historic Document Digitization, Archival PDF/A Creation, and Catalog Development for the Somerset County Surrogate’s Office

This solicitation seeks a qualified vendor to digitize historic documents held by the Somerset County Surrogate’s Office, convert them to archival‑compliant PDF/A format, and develop a searchable catalog of the resulting files. The work includes scanning, quality assurance, metadata creation, and delivery of a fully indexed digital archive that will preserve the county’s historic records for long‑term access. • Scan and digitize historic paper records into high‑resolution PDF/A files. • Perform quality control, OCR, and metadata tagging to enable searchable access. • Build and deliver a catalog/database that indexes all digitized assets for easy retrieval. • Provide final deliverables in electronic format with documentation of processes and standards used. • Ensure compliance with archival preservation standards and any applicable county security requirements.