Specialty Moving Services for Museum / Archives

The County of Sarasota is seeking a qualified contractor to provide full‑service, specialty moving of museum, archival, film, and other fragile historical artifacts from three existing storage locations to the newly constructed Sarasota County History Center. The contractor must plan, coordinate, and manage the move, supply all required equipment (including climate‑controlled trucks, telehandlers, and specialized packing materials), obtain permits, and ensure strict environmental, security, and handling standards throughout a 2‑ to 4‑week project window beginning after the building’s substantial completion in November 2026. • Move ~230 artwork items, 3,039 archival boxes, 970 large flat‑box records, 490 map tubes, 810 small‑object boxes, 20 crated objects, 270 uncrated objects, film cans, aerial photo cases, office furniture, shelving, and ancillary supplies. • Locations: Criminal Justice Center (Ringling Blvd.), Cattlemen Complex Building F, Osprey Library, and destination at 110 Apex Road, Sarasota, FL. • Contractor responsible for equipment rental/operation, permits, street closures, secure transport, climate‑controlled handling, on‑site supervision, and final placement per County‑provided diagrams. • Must comply with Florida licensing, background‑check, drug‑free workplace, and County security requirements; provide insurance (workers’ comp, $1 M CGCL, $500 k auto, bailee property). • Project timeline: start after November 6 2026, complete within 2‑4 weeks; work hours 8 a.m.–6 p.m. Mon‑Sat (special off‑hours for Osprey Library). • Bids submitted electronically via OpenGov; lowest responsive bid expected to be awarded; no local/American business preference due to grant funding.