Digital Evidence Request for Information

Pinellas County is gathering market information on a digital evidence and exhibits management solution to be used by its court and circuit court entities. The County seeks a secure, cloud‑hosted platform that supports the full lifecycle of digital evidence—including submission, review, chain‑of‑custody tracking, retention, appeal retrieval, and authorized destruction—while integrating with existing case‑management systems and complying with judicial, records‑retention, and U.S.‑based data‑security requirements. Vendors are asked to describe product capabilities, authentication methods, user workflows, API/integration options, training, test environments, and compliance controls. This RFI is informational only; no contract award is implied. • Target users: court staff, clerks, judges, attorneys, self‑represented litigants. • Core functions: secure evidence upload (desktop & mobile), authentication (SSO, MFA), audit‑trail, chain‑of‑custody, retention & destruction workflows. • Integration: APIs for case‑management system linkage, support for large file types (video, audio, image, document). • Hosting: U.S.‑based, encrypted at rest and in transit, with virus scanning, backup, DR, and business continuity. • Support: training, secure test environment, user guides, ongoing post‑go‑live support. • Submission: electronic via OpenGov by Oct 1 2026; questions due Sep 11 2026.