UPS Batteries Replacement Project for the Hamm Institute

The Oklahoma State University Office of Central Procurement is seeking an OEM‑authorized channel partner to replace the DC Power Module and install a full string of 240 UPS batteries for the Hamm Institute’s Eaton GE TLE Series 225 kVA UPS. The contract will be awarded on a Best‑Value basis and requires the vendor to be an authorized Eaton installer, provide new OEM‑specified batteries, handle removal and disposal of legacy batteries, and guarantee warranty coverage for parts and labor. • Scope: Furnish and install a DC Power Module and 240 batteries (Energy System DATASAFE DDM 50‑17 equivalent) at the Hamm Institute, Oklahoma City, OK. • Requirements: Vendor must be an OEM‑authorized channel partner, hold $2 M liability insurance, have ≥ 3 years of similar UPS installation experience, and provide on‑site certified technicians able to respond within 8 hours. • Deliverables: New batteries (≤ 120 days old), installation tools, floor protection, testing, certification reports, and disposal documentation for removed batteries. • Contract terms: Fixed‑price, 5‑year base period with optional one‑year renewals; warranties – 3 years for battery parts, 1 year for labor. • Submission: Sealed bids due August 13, 2026, with required Non‑Collusion Certificate and signed Terms & Conditions.