Preventive Maintenance of Boiler Systems & Ancillary Equipment

The NYS Office of Mental Health and Pilgrim Psychiatric Center are seeking to procure, through an Invitation for Bid (IFB), a Contractor to provide Preventive Maintenance of Boiler Systems & Ancillary Equipment at Pilgrim Psychiatric Center located at 988 Crooked Hill Rd, West Brentwood, NY 11717 The Program Work Plan with Preventative Maintenance Tasks, Equipment List, Schedule Matrix, etc. is located in Appendix D of the Contract Boilerplate. Interested Vendors should review the Contract Boilerplate and IFB document for further information. Included with these documents is a Bid Quote Sheet in Excel format that should be used to submit your bid. A Mandatory site visit will be held on Monday, June 15, 2026, at 9:00 AM EST. Interested bidders are to sign in at the main entrance. Site visit registration can be accomplished by completing and sending the Site Visit Registration Form (Attachment B of the IFB) no later than June 12, 2026, at 3:00 PM EST. A Second Mandatory Site Visit has been scheduled for Thursday, June 18, 2026, at 9:00 AM ET. Vendors only need to attend one of the two visits to qualify for the mandatory requirement. The fuel oil system / main fuel storage tanks serving the Boiler Plant (Bldg. 132) will be covered under the terms of this contract through January 31, 2026. The systems will then be covered under the new facility Generator contract effective February 1, 2026. The Boilers and Ancillary Equipment listed in the Boiler Plant (Bldg. 132) will have the routine PM performed by the Facility. The equipment will be covered for Supplemental Preventive Maintenance and Time & Material (T&M) replacement and repairs. In the event the Facility can no longer perform the routine PM tasking of the equipment, the Contractor will be notified in advance and become responsible for the Preventive Maintenance of the equipment. The Contractor will provide a unit cost for the Supplemental PM tasks for this equipment at the time of bid. Questions from bidders attending the site visit are to be submitted by Friday, June 26, by 3:00 PM EST per the instructions in the IFB. Questions and Answers will be sent to all bidders attending the site visit, as well as posted to this ad, by July 7, 2026. Bids are due no later than 3:00 PM EST on Tuesday, July 14, 2026. Please check the Contract Reporter website frequently for updates. Any documentation regarding this procurement will be posted. Minority and Women Business Enterprises (MWBE) Participation Goals for this contract have been set at: MBE – 16%; WBE – 14%. Service Disabled Veteran Owned Businesses (SVDOB) Participation Goals for this contract have been set at 6% New York State Department of Labor Prevailing Wage Rates apply to this contract. “Pursuant to the New York State Finance Law Sections 139-j and 139-k, the Procurement Lobbying Act applies to this solicitation. Only the designated, sole point of contact listed below should be contacted during the restricted period of communication. The restricted period began with the publication of this ad and will end with the formal approval by OSC of the contractual agreement” Business enterprises awarded an identical or substantially similar procurement contract within the past five years: bayside refrigeration, siemens industry Service-Disabled Veteran-Owned Business (SDVOB) SDVOB Goal: 6.00% Minority / Women Business Enterprise contracting goals (MWBE) MBE Goal: 16.00% WBE Goal: 13.00%