Description
The Jefferson County Collector's office is seeking a vendor to process, print, and mail the 2026 Real Estate and Personal Property tax bills. The vendor will need to receive information from the county's software vendor, re-format it for laser printing, and print the tax bills on 8 1/2" x 11" paper with a 1/3 perforation. The bills will need to have a minimum 5-digit Intelligent Mail Bar Code, NCOA, and One Code ACS compliance. The vendor will also need to provide a report of all address changes made to both Real Estate and Personal Property accounts. The quoted prices should include all forms, mailing envelopes, return envelopes, and services required to process the mailing of the completed tax bills.
• The vendor will need to process approximately 100,000 Real Estate tax bills and 100,000 Personal Property tax bills.
• The vendor will need to print an additional alert on approximately 40,000 of the Real Estate tax bills that have lender codes.
• The vendor will need to insert the tax bills into #10 window envelopes along with a #9 return envelope and mail them.
• The vendor will need to provide a report of all address changes made to both Real Estate and Personal Property accounts.
• The vendor will need to electronically match like names/addresses across separate files to allow for collation and mailing of multiple bills in a single outgoing mail piece to reduce postage expenditures.