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  5. ›UPS System Maintenance and On Call Emergency Service

Santa Clara Valley Water District·California

UPS System Maintenance and On Call Emergency Service

Closes 11/6/2025$200k – $500kRequest for Proposal
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Description

The Valley Water agency is seeking a contractor to provide Original Equipment Manufacturer (OEM) specified preventive maintenance and emergency services for their Uninterruptible Power Supply (UPS) systems. The scope of work includes scheduled PM inspections, emergency call-out and remedial work, and replacement of failed or worn OEM parts. The contractor will be required to provide written documentation of each inspection, respond to emergency calls within two hours, and mobilize on-site within four hours. The contract will also require the contractor to supply OEM replacement power modules, RIMs, and MIMs for modular units. • The contractor shall provide 24-hour, year-round dispatch for emergency service activation. • The contractor shall respond to emergency calls within two hours and mobilize on-site within four hours. • The contractor shall provide temporary UPS systems and/or backup generators to sustain critical loads if required. • The contractor shall perform diagnostic assessment, fault isolation, and corrective maintenance to restore equipment functionality. • The contractor shall supply OEM replacement power modules, RIMs, and MIMs for modular units as part of the contract.

Attached files

Contact

Kevin Kelley

[email protected]

(408) 630-2421

Key dates

Opened
9/23/2025
Questions due
10/15/2025
Pre-bid meeting
10/7/2025
Closes
11/6/2025

Last updated

Details

Type
Request for Proposal
Industry
Utilities and Waste Management
NAICS
93900
Solicitation №
VW0615

Budget estimate

$200,000 – $500,000

Based on the scope of work and the requirements for preventive maintenance, emergency call-out and remedial work, and replacement of failed or worn OEM parts, the estimated budget for this contract could be in the range of $200,000 to $500,000 per year, considering the need for ongoing maintenance and support for the UPS systems. This estimate may be influenced by factors such as the number of UPS units, the frequency of maintenance and emergency calls, and the cost of replacement parts.

AI estimate from the solicitation

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