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City of West Sacramento·California

Law Enforcement Records Management System (LERMS) and Automated Field Reporting

Closes 10/9/2026$1M – $5MRequest for Proposal
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Description

The City of West Sacramento is seeking a qualified vendor to design, implement, and support a modern Law Enforcement Records Management System (LERMS) with integrated Automated Field Reporting (AFR). The solution must replace the existing CentralSquare RMS, improve data quality, reduce administrative burden, provide robust investigative tools, integrate with existing CAD and evidence platforms (TraQ7, Axon), and include U.S.-based technical support and hosting options. The contract term is up to three years with two optional one‑year extensions (maximum five years). Proposals are due electronically by October 9, 2026; questions must be submitted by September 11, 2026; award expected June 1, 2027.

Attached files

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Contact

Dea Pugh(Police Support Services Manager)

[email protected]

(916) 617-4967

Key dates

Opened
8/18/2026
Questions due
9/11/2026
Closes
10/9/2026
Projected award
6/1/2027
Duration
5 years

Last updated

Details

Type
Request for Proposal
Industry
Information Technology and Software Development
NAICS
541511
Solicitation №
26-074-RFP

Budget estimate

$1,000,000 – $5,000,000

The RFP does not disclose a budget, but comparable municipal RMS/AFR implementations typically range from $1 million to $5 million for a multi‑year, fully hosted solution with support and integration services. Factors influencing the final amount include the chosen deployment model (cloud vs. on‑premise), the extent of customization required, licensing fees for third‑party modules (e.g., TraQ7, Axon), and the number of optional extensions. A conservative estimate places the contract value between $1 M and $5 M over the potential five‑year term.

AI estimate from the solicitation

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