Ward 9 Gateway Signage

The provided text is a Request for Proposals (RFP) document from the City of Providence, Rhode Island, for the "WARD 9 GATEWAY SIGNAGE" project. Here's a summary of the key points: **Project Overview** * The City of Providence is seeking proposals for the WARD 9 GATEWAY SIGNAGE project. * The project is being managed by the City Council, and the Purchasing Department is handling the bidding process. **Submission Guidelines** * Bidders must submit two copies of their proposal in sealed envelopes or packages labeled with the project name and their company name and address. * The bid envelope must be addressed to the Board of Contract and Supply, Department of the City Clerk, City Hall, Room 311, 25 Dorrance Street, Providence, RI 02903. * Bids must be submitted by 2:15 P.M. on November 17, 2025. * A pre-bid conference is not scheduled for this project. **Bid Package Requirements** * The bid package must include the following documents, in this order: 1. Bid Form 1: Bidder's Blank (cover page) 2. Bid Form 2: Certification of Bidder 3. Bid Form 3: Certificate Regarding Public Records 4. Bid Form 4: Affidavit of City Vendor 5. Forms from the Minority and Women Business Enterprise Program (if applicable) 6. Bidder's Proposal/Packet (formal response to the specifications) 7. Financial Assurance (if required) **Evaluation and Award** * The Board of Contract and Supply will evaluate bids based on the most advantageous proposal to the City, considering price and other evaluation factors. * The City reserves the right to reject any and all bids. * Awards will be made within 90 days of bid opening, and all bid prices will be considered firm unless qualified otherwise. **Terms and Conditions** * Bidders must certify that they do not unlawfully discriminate in their business and hiring practices. * The City is exempt from federal excise taxes and Rhode Island sales tax, so prices should not include these taxes. * Delivery dates must be specified in the bid, and if no delivery date is specified, it will be assumed that an immediate delivery from stock will be made. * A certificate of insurance may be required of the successful vendor. **Contact Information** * Questions about the process, forms, and submission should be directed to the Purchasing Department at [email protected]. * Questions about the Minority and Women Business Enterprise Program should be directed to Grace Diaz at [email protected]. * Questions about the specifications should be directed to the issuing department's subject matter expert (contact information not provided).