RFI - Capital Improvement Project Database Update

The City of Santa Rosa is conducting market research to replace its existing Capital Improvement Project (CIP) database with a modern software solution. The RFI seeks vendor input on possible platforms, implementation services, data migration, integration, training, and ongoing support. Responses will shape a future formal solicitation (RFP) and help define requirements, pricing models, and delivery options. • Centralized, role‑based project tracking system for 30‑50 internal users handling ~430 capital projects. • Required capabilities include real‑time status updates, budgeting, scheduling, reporting dashboards, API integration, SSO/Azure AD, mobile access, and optional public‑facing views. • Vendors must outline methodology, high‑level cost structures (licensing, implementation, migration, support) and demonstrate experience with similar public‑sector software deployments.