Request for Proposal (RFP) for Enterprise Resource Planning Replacement

The City of Beaumont is seeking to obtain proposals from qualified firms to provide a modern, local government-focused, Enterprise Resource Planning (ERP) solution and related implementation services to replace the City’s existing CentralSquare Technologies HTE NaviLine system on IBM iSeries. The proposed ERP solution must satisfy the City's functional requirements, including general features, custom reporting, role-based security, and integrations with existing City systems. The City requires the ability to create custom in-house reports for all system aspects without relying on vendor-purchased solutions. The project's objective is to make the utility billing process operational at the earliest phase possible. Key features of the proposed solution should include audit trails, document attachments, workflow approvals, and paperless workflows. The City anticipates that data conversion and integration will be required as part of the replacement effort. Proposers are expected to clearly outline their assumptions regarding legacy data, including financial histories, customer or account records, meter readings, work orders, vendor histories, alcoholic beverage permits, and billing histories. Some key points to consider: • The City operates as a full-service municipality with enterprise needs across finance, budgeting, procurement, payroll, human resources, grants, utility billing, miscellaneous receivable billing and collections, cashiering, and work management. • The City’s current Core Platform is CentralSquare Technologies HTE NaviLine on IBM iSeries (current ERP). • The City anticipates that data conversion and integration will be required as part of the replacement effort. • Proposers are expected to clearly outline their assumptions regarding legacy data, including financial histories, customer or account records, meter readings, work orders, vendor histories, alcoholic beverage permits, and billing histories. • The proposed ERP solution must satisfy the City's functional requirements, including general features, custom reporting, role-based security, and integrations with existing City systems.