Financial Aid Verification Solution

The University at Albany Financial Aid office seeks proposals for a comprehensive, cloud-based, vendor-hosted solution that successfully provides a dynamic online Financial Aid Verification platform to support students, parents, and staff throughout the verification and related financial aid workflows and processes[PL1] . Students may be selected for verification by the U.S. Department of Education or by the University in accordance with Federal Student Aid requirements. The University is seeking a solution that enables online verification workflows, electronic forms and document submission, secure communications, and reporting to improve efficiency, compliance, and the overall student and family experience. In addition to verification, the platform is expected to support key related financial aid operations and processes such as Satisfactory Academic Progress (SAP), Dependency Overrides, Appeals, and Professional Judgment. The University’s Student Information System is Oracle PeopleSoft Campus Solutions. The solution is expected to support Financial Aid Verification and related financial aid processes in compliance with all applicable Federal Student Aid (Title IV) regulations. The selected vendor will support the University’s verification workflows and student communications while operating within the University’s established federal policies and procedures. The University remains the responsible institution for all Title IV determinations, and the solution must enable appropriate oversight, auditability, and regulatory compliance across all supported processes. The solution must operate in compliance with all applicable Federal, State, SUNY, and institutional regulations. Qualified bidders will have demonstrated experience of (≥5 years) delivering higher-education Financial Aid Verification Solutions, with at least four (4) current clients that are higher-education institutions of similar size and complexity as UAlbany. Interested firms should download all documents attached to this ad, from the Documents tab. PLEASE SIGN UP FOR UPDATE NOTIFICATIONS, OR BOOKMARK THIS ADVERTISEMENT AND CHECK BACK REGULARLY, AS ANY UPDATES AND RFP BID ATTACHMENTS WILL BE UPLOADED HERE. University at Albany reserves the right to request clarifications from respondents for purposes of assuring a full understanding of requirements and needs. This procurement is subject to the Procurement Lobbying Act (NYS Finance Law §139 J&K) and vendors are cautioned that the only permissible contact for this procurement is:Terri Thomas, Senior Purchasing Agent, [email protected] The restricted period for this procurement is defined as: May 22, 2026 until final contract approval by University at Albany or the Office of the State Comptroller. Business enterprises awarded an identical or substantially similar procurement contract within the past five years: Inceptia, NE Student Loan Program, Inc CampusLogic Service-Disabled Veteran-Owned Business (SDVOB) SDVOB Goal: 6.00% Minority / Women Business Enterprise contracting goals (MWBE) MBE Goal: 15.00% WBE Goal: 15.00%