Description
California’s Department of General Services is seeking qualified vendors to establish a statewide, multi‑year contract for the supply of new printers and multifunction devices (MFDs) across all state agencies and participating local governments. The contract will be awarded on a group‑by‑group “lowest responsive and responsible bid” basis and includes mandatory value‑added services such as asset tagging, installation, data wiping, take‑back, and logistics support. Vendors must provide ENERGY STAR‑certified, EPEAT‑rated equipment, meet extensive security controls, and maintain a publicly accessible OEM price list. The base contract term is two years with three optional one‑year extensions.
• Provide brand‑new printers/MFDs covering desktop, workgroup, and high‑volume categories (type‑codes 1A‑3D).
• Meet technical minimums (print speed, duty cycle, paper handling, security features, warranty, ENERGY STAR/EPEAT compliance).
• Deliver statewide, FOB‑destination within 30 days of order receipt and support ongoing reporting, local‑government incentive fees, and contract‑website maintenance.
• Submit a fully completed pricing workbook, questionnaire, narrative response, and required certifications by the bid deadline.