Event Planning Services for Rec @ Nite T

The City of Cincinnati is seeking a qualified vendor to provide event planning services for the Rec @ Nite Teen Engagement Program. The program aims to provide safe, engaging, and culturally relevant recreational opportunities for teens during evening hours. The selected vendor will be responsible for planning, designing, and assisting with the implementation of the program, including coordinating events, managing vendors, and overseeing logistics. The vendor will also be required to collaborate with CRC leadership, staff, and teen advisory groups to develop a calendar of events and design inclusive and age-appropriate themes and formats. Some key responsibilities of the vendor include: • Planning 9 unique event experiences for the summer program • Coordinating onsite all aspects of events at each site • Securing and managing vendors, permits, rentals, and staff • Overseeing setup, breakdown, and on-site execution • Providing schedule of staffing needs to CRC prior to event start • Coordinating and recruiting volunteers for each location The City is looking for a vendor that can demonstrate experience and expertise in event planning, particularly with youth and teen programming, and can provide a comprehensive and detailed proposal outlining their approach and methodology.