Description
The Department of Conservation and Natural Resources (DCNR) is seeking a vendor to electronically record, index, and archive approximately 700,000 pages of FDC paper drawings and documents. The project includes scanning, indexing, and archiving of documents, as well as quality control and delivery of digital documents. The vendor will be required to work on-site at the Rachel Carson State Office Building and will need to provide their own equipment and personnel.
• The project requires the scanning of approximately 700,000 pages of documents, including 3,350 Bureau of Forestry folders and 3,525 Bureau of State Parks folders.
• The vendor will need to provide a detailed workplan and schedule with estimated quantities of each document type.
• The vendor will be responsible for coordinating with the DCNR Project Manager to collect information regarding the materials to be imaged and will develop a detailed workplan to track the progress of the project.
• The vendor will need to ensure that all files are prepped, scanned, indexed, and returned to the location or file cabinet from which they were removed in the exact order and condition in which they were received prior to scanning.
• The vendor will need to provide a Quality Assurance Manager to review and approve images after scanning and prior to indexing.