Water District No. 1 – Drinking Water Infrastructure Improvements Planning, Funding Support, Design, Permitting, Bidding, Construction Administration & Grant Compliance

REQUEST FOR QUALIFICATIONS (RFQ)Town of Greenwich, New YorkWashington CountyIssued: March 10, 2026PROFESSIONAL ARCHITECTURAL/ENGINEERING SERVICESWater District No. 1 – Drinking Water Infrastructure ImprovementsPlanning, Funding Support, Design, Permitting, Bidding, Construction Administration & Grant ComplianceI. INTRODUCTIONThe Town of Greenwich, New York (“Town”) is issuing this Request for Qualifications (RFQ) from qualified professional engineering firms pursuant to the procurement requirements set forth in 40 U.S.C. 1101 et seq., and consistent with the New York State Environmental Facilities Corporation (EFC) Architectural/Engineering Services Procurement Guidance (effective October 1, 2024).This procurement is qualifications-based. Price shall not be used as a selection factor.The Town intends to select the most qualified firm to assist with pre-award funding coordination and full implementation of the Town of Greenwich Water District No. 1 project.II. PROJECT DESCRIPTIONThe Town of Greenwich has established Water District No. 1 to construct its first municipal public water system. The project will address long-standing water quality and reliability concerns associated with private wells and will improve fire protection capacity, system redundancy, and support planned residential and commercial growth.The project, as currently defined in the Preliminary Engineering Report (PER), includes:• Approximately 12,800 linear feet of 8-inch ductile iron water main• A 183,000-gallon water storage tank• A 125 gpm booster pump station• Hydrant assemblies, mainline valves, and service laterals• Interconnection with the Village of Greenwich water systemThe Town is actively pursuing funding through the Drinking Water State Revolving Fund (DWSRF), Water Infrastructure Improvement Act (WIIA), Intermunicipal Grant (IMG), and related programs.III. SCOPE OF SERVICESThe selected firm will provide professional architectural/engineering services, including but not limited to the following:A. Pre-Award & Funding Support Services1. Review of existing Preliminary Engineering Report (PER), including identification of opportunities to optimize scoring for:o DWSRF Intended Use Plan (IUP)o WIIAo IMG and other applicable funding programs2. Preparation and/or support of:o Updated IUP listing materialso WIIA and/or IMG resubmission applicationso SRF financing application updateso Supplemental technical documentation (e.g., water quality data summaries, system reliability narratives, affordability documentation, regional coordination narratives)3. Coordination with:o NYSEFCo NYS Department of Healtho Funding program representativeso Village of Greenwich (regarding intermunicipal coordination)4. Assistance with:o Preparation of updated exhibits and mappingo Letters of support coordinationo Documentation of public health need and system reliability concernsB. Engineering Design & Permitting Services (Post-Award)1. Final design of water transmission and distribution improvements2. Tank siting confirmation and detailed design3. Pump station design and controls4. Hydraulic modeling and system analysis5. Preparation of:o Final engineering report updates (if required)o Plans and specificationso Engineer’s Opinion of Probable Costo Technical specifications and contract documents6. Coordination and permitting with:o NYS Department of Healtho NYS Department of Environmental Conservationo NYS Department of Transportation (if applicable)o SHPO/OPRHPo Other applicable agenciesC. Bidding & Award Phase Services1. Assistance with advertisement and bid solicitation2. Preparation of bid documents3. Attendance at pre-bid meeting4. Bid review and tabulation5. Recommendation of award6. Assistance with contract executionD. Construction Administration & Observation1. Construction administration2. Shop drawing and submittal review3. Response to RFIs4. Change order review5. Site visits and construction observation6. Coordination meetings7. Record drawings8. Project closeout documentationE. Funding & Grant Compliance Services1. Preparation of funding compliance documentation2. Coordination with EFC for reimbursement requests3. Davis-Bacon compliance support (if applicable)4. American Iron and Steel (AIS) documentation5. MWBE/DBE compliance coordination6. Assistance with EFC A/E Procurement Certification documentation7. Project closeout and final reportingIV. PROCUREMENT PROCESSThis RFQ is being issued in accordance with qualifications-based selection requirements for architectural and engineering services.The Town will:1. Publicly announce this solicitation;2. Evaluate and rank firms based on established and publicly available criteria;3. Conduct discussions/interviews with at least three firms (if three or more qualified responses are received);4. Select the most highly qualified firm;5. Negotiate fair and reasonable compensation with the selected firm.If negotiations fail, the Town will proceed to negotiate with the next most qualified firm.Price shall not be submitted with the qualifications package.V. SELECTION CRITERIAQualifications will be evaluated based on the following weighted criteria:Evaluation CriteriaWeightExperience with comparable drinking water infrastructure projects (design, construction, and funding compliance)30%Experience with NYSEFC DWSRF, WIIA, and IMG funding programs25%Qualifications and experience of proposed project manager and key staff20%Demonstrated understanding of project scope and funding strategy15%References and past performance10%Total100%VI. SUBMISSION REQUIREMENTSInterested firms shall submit:1. Firm overview and qualifications2. Resumes of key personnel assigned to the project3. List of similar projects (municipality, scope, cost, funding programs used)4. Description of experience with:o SRF, WIIA, IMGo Intermunicipal coordinationo Grant compliance and reimbursement processes5. Three (3) client references6. Statement acknowledging compliance with 40 U.S.C. 1101 et seq. procurement requirements7. Proposed project team structureDo not include fee information.VII. SUBMISSION DEADLINEQualifications must be submitted electronically to:Clerk to the Supervisor Town of Greenwich [email protected] later than April 9, 2026 at 4 PM.VIII. EEO, MWBE & DBEThe Town strongly encourages responses from NYS Certified Minority and Women-Owned Business Enterprises and Disadvantaged Business Enterprises.IX. GENERAL CONDITIONSThe Town reserves the right to:• Reject any or all submissions• Waive informalities• Re-issue this RFQ if necessary• Select or not select any firm Business enterprises awarded an identical or substantially similar procurement contract within the past five years: LaBella Associated and Barton & Loguidice