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Washington Suburban Sanitary Commission, MD·Maryland

Photocopier & Print Management Services

Closes 2/25/2026$500k – $2MRequest for Proposal
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Description

The Washington Suburban Sanitary Commission (WSSC) is seeking a firm to provide a comprehensive enterprise solution for print and copier management through an operating lease agreement across WSSC's multiple locations in Prince George's and Montgomery Counties. The selected firm will be responsible for furnishing, delivering, and installing copiers, as well as providing maintenance and support services. The contract will have an initial term with possible renewals. The WSSC is looking for a firm with experience in providing multi-function copier leasing and print management services, and a minimum of three years of experience in this field. The firm must also have a contract manager with at least five years of experience similar in scope, and a minimum of three technicians who are certified to repair the proposed equipment. • The firm must be an authorized dealer and/or service provider for the equipment brands proposed • The firm must have a minimum of three years of experience providing multi-function copier leasing and print management services • The firm must have completed at least one deployment with a minimum of 50 multi-function copiers for a single client • The firm must have completed at least one deployment with a minimum of 10 sites • The firm's contract manager must have a minimum of five years of experience similar in scope • The firm must have a minimum of three technicians who are certified to repair the proposed equipment

Attached files

The solicitation documents live at the source — open the bid source above to download them.

Contact

Yvonne Farr(Procurement Officer)

[email protected]

(301) 206-8705

Key dates

Opened
1/30/2026
Questions due
2/9/2026
Closes
2/25/2026

Last updated

Details

Type
Request for Proposal
Industry
Information Technology and Software Development
NAICS
532420
Solicitation №
93590

Budget estimate

$500,000 – $2,000,000

The estimated budget for this contract is difficult to determine, as the solicitation does not provide a clear estimate of the contract value. However, based on the scope of work, which includes furnishing, delivering, and installing copiers, as well as providing maintenance and support services, the contract value is likely to be in the range of $500,000 to $2 million per year, considering the initial equipment costs, maintenance, and support services. The actual budget will depend on the vendor's pricing proposal and the WSSC's evaluation of the proposal. Factors that may influence the likely payment range include the number of copiers and printers to be leased, the duration of the contract, and the level of maintenance and support services required.

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