Description
The State of Alabama’s Department of Health and Human Resources (DHR) is seeking a qualified HVAC contractor to provide comprehensive preventive‑maintenance (PM) services for its county‑office HVAC assets across the South Central region. The contract will cover quarterly inspections, filter replacement, water‑treatment testing at eleven specified counties, and limited‑scope repairs subject to prior written approval. Vendors must be Alabama‑licensed HVAC contractors, hold EPA Section 608 certification, and possess gas‑fitter licensing where gas‑fired equipment is involved. All work must be performed by appointment, documented with photos, completed inspection forms, and submitted before the technician departs the site. The solicitation is a Quick‑Quote (RFQ) with a total ceiling of $25,000 (per the Quick‑Quote boilerplate), but the actual scope involves multiple county facilities and a recurring quarterly schedule.
• Quarterly preventive‑maintenance visits to all DHR county offices (four primary counties listed in the equipment inventory).
• Required tasks: system checks, pleated filter replacement, washable‑filter cleaning, deep‑cleaning of coils, water‑treatment testing (11 counties), boiler/chiller semi‑annual checks, and documentation with photos and signed forms.
• Repairs only after written PO approval; parts markup must be disclosed.
• Contractor must provide a single unit‑price covering labor, travel, tools, and supplies for each quarterly visit and must submit a roster of EPA‑certified technicians.