CCPS BID 27-09: Diesel Fuel for Buses and Generators

Cecil County Public Schools (CCPS) seeks a single vendor to supply B5 biodiesel (ASTM D975) and low‑sulfur red dye on a per‑gallon basis for school buses and emergency generators across multiple school sites. The contract will commence on January 1 2027 for one year, with an option to renew up to four additional one‑year periods. The vendor must provide fuel delivery to designated tanks, maintain a remote tank‑level reader, ensure fuel never falls below 30 % capacity, and respond to service calls within 24 hours. Deliveries are limited to weekdays 7 am‑3 pm, with emergency after‑hours only by prior arrangement. The contractor must submit proof of delivery, comply with all federal, state and local fuel specifications, maintain required insurance, and meet accessibility and data‑security requirements. Payment is net 30 days via ACH. • Supply B5 biodiesel (ultra‑low sulfur) to one central tank and multiple school sites • Provide low‑sulfur red dye on a per‑gallon basis • Install and maintain remote fuel‑level monitoring equipment • Deliver fuel only during specified hours; emergency deliveries as needed • Provide proof of delivery, analysis certificates, and maintain compliance with EPA, OSHA, and MD environmental regulations • Contract term: 1 year (Jan 1 2027) with up to four optional renewals • Payment: Net 30 days, ACH preferred